Admin and Human Resources

Company Overview:

Our client is a well-established trading company specializing in electronics production technologies, with operations across 10 countries. The company provides a wide range of high-quality SMT equipment, industrial robots, and production solutions tailored to diverse manufacturing needs.

Qualifications:

• Bachelor’s Degree or a Master’s Degree in any related fields

• English - Internal Conversation Level (TOEIC score is preferred)

• At least 3 years of experience in related roles within a Japanese company

• Experience in Trading or Manufacturing companies would be advantages

• Strong communication and interpersonal skills

• Pleasant personality with a strong sense of responsibility, proactive attitude, and service mindset

• Able to work under pressure, with patience and a high level of trustworthiness

• Strong problem-solving skills

• Proficient in Microsoft Office applications

Responsibilities:

Admin:

• Prepare and submit documents, and coordinate with outsourcing companies, suppliers, and relevant authorities (e.g., visa/work permit and government agencies)

• Provide administrative and office support to ensure smooth operations, including assisting Japanese staff with travel arrangements such as hotels, flights, golf bookings, and car rentals

• Organize and schedule meetings, training sessions, and company events

• Manage office-related matters, follow management instructions, and maintain accurate records and reports

• Perform general administrative duties and support daily office operations

• Assist in budget management, including price comparisons, negotiations, and cost control

• Handle general office management tasks, such as ordering office supplies, answering calls, and preparing and reviewing documents

Human Resources:

• Maintain and manage employee records, including attendance, overtime, leave, and personnel data

• Coordinate with recruitment agencies and candidates, including preparing job descriptions and advertising vacancies

• Oversee the full recruitment process, including onboarding, orientation, and training for new employees

• Serve as the internal point of contact for employee relations and labor-related matters