HR Controlling Analyst

HR Controlling Analyst

Our client is an established international organization operating across multiple European markets. The company has built a regional expertise hub in Warsaw supporting strategic business functions across the region. Due to continued growth, we are seeking an HR Controlling Specialist. Detailed company information will be shared during later recruitment stages.

You will manage headcount planning, personnel cost control, budgeting, forecasting and HR financial reporting for multiple European countries. Acting as a key partner for HR and Finance stakeholders, you will ensure budget discipline, data accuracy and insightful reporting.

Your Responsibilities

• Act as the main point of contact between Finance (including R2R) and HR stakeholders (including Payroll)
• Collaborate with Payroll, HR Tech and local HR teams to improve data flows, controlling quality, and identify simplification or automation opportunities
• Support HR and Finance teams in building capabilities related to headcount management processes
• Prepare and validate entries for monthly HR cost closing (accruals, intercompany entries, restatements)
• Consolidate data from different countries and coordinate with Finance teams
• Support headcount and personnel cost budgeting processes in collaboration with HRBPs and Finance, in line with group guidelines
• Conduct simulations, analyze trends, and prepare presentations for HR and Finance alignment
• Deliver regular and ad hoc reports on headcount and personnel costs
• Perform variance analysis, identify root causes, and recommend corrective actions
• Lead meetings to review actuals, trends, and budget performance, and communicate insights to stakeholders
• Ensure high quality and consistency of HR and Finance data across systems
• Contribute to process documentation and audit readiness
• Be responsible for HR reporting in Magnitude, including External Workforce

Employer requirements

• Experience in financial controlling, particularly in HR Controlling
• Knowledge of headcount and personnel cost management
• Experience in budgeting, forecasting, and financial planning
• Ability to prepare financial reports and perform analyses (including variance analysis and simulations)
• Strong data analysis skills and attention to data quality
• Knowledge of HR and Finance processes, tools, and financial policies
• Ability to work with multiple stakeholders (HR, Finance, Payroll)
• Strong communication skills and business acumen
• Critical thinking and a data-driven approach to decision-making
• Mindset focused on continuous process improvement and automation
• Very good command of English (and potentially other languages)

What employer offers

• Annual bonus based on company performance
• Employee Pension Program
• Private medical care
• Life insurance
• Sports card
• Employee Support Program
• Attractive discounts on our brand products
• Extensive e-learning package: offline and online training, webinars, workshops
• 3 days of leave to care for parents
• 10 days of workation within the EU
• Christmas gift cards
• Additional benefits

About Us

Adecco is a global leader in the HR consulting, services, and solutions industry. It is part of The Adecco Group, which operates in 60 countries worldwide. The company has over 50 years of experience in the recruitment sector and has been active in Poland since 1994. Since then, it has employed hundreds of thousands of workers and opened more than 45 offices across the country. Adecco’s database contains over 350,000 candidates.

Adecco Poland Sp. z o.o. is registered as an employment agency under number 364.

Please be advised that Adecco Group companies operating in Poland have implemented a reporting procedure as required by the Whistleblower Protection Act. Detailed information is available at Adecco offices.