美商醫療原廠 : Administrative Coordinator(LSO_834)

The Company is one of the world’s leading independent biotechnology companies.

For over 4 decades, it has pioneered biotechnology breakthroughs, to bring state-of-the-art medicines from laboratory to the patient. the company has not only discovered and developed innovative human therapeutics, but has invested in cutting edge manufacturing capability and support services to deliver these exciting therapies to medical teams around the world.

Japan and Asia Pacific (JAPAC) is the fastest growing region.

【Qualifications】

Minimum Requirements

• Minimum 5 years related experience in administrative support role
• Experience using MS Office tools (medium degree of Excel skills)
• Fluency in Mandarin and English
• Detail-oriented, multitasking, used to work in a fast-paced environment
• Can work independently and meet required timeline
• Good communication skills

Preferred Requirements

• Experience in similar or related disciplinary and/or international environment
• Experience in facing clients and processing massive data
• Familiarity with terminology of area supported such as Sales and Marketing

【What You Will Do】

The Administrative Coordinator (AC) provides administrative and operational support to the Sales and Marketing teams for QAP execution and marketing events, including event coordination, internal system management, vendor and HCP engagement, documentation and compliance follow-up, as well as general administrative support to ensure smooth business operations.

【Main Responsibilities】

• Ensures timely coordination of sales and marketing team administrative needs for QAPs execution:
• Creates QAP and marketing events in internal systems and closes them upon completion.
• Gathers event details from Sales Representatives and Marketers and ensures data quality meets company standards.
• Follows up on event creation progress and ensures approvals are completed prior to events.
• Creates HCP vendor profiles when required.
• Submits speakers’ presentation slides for approval when necessary.
• Follows up with Sales Representatives/ Marketers to collect signed contracts, invoices, and rosters, ensuring compliance with IRPMA regulations.
• Manages event operations, including filing, database maintenance, budget and expense tracking, and processing HCP honorarium payments.
• Develops simple and easy-to-follow SOPs for QAP processes in compliance with policies.
• Manages administrative aspects of relationships with external vendors.
• Coordinates with Sales Representatives and Marketers to arrange HCP travel and accommodation.
• Provides training, guidance, and orientation for new team members when needed.
• Supports reception duties when the receptionist is on leave.
• Provides ad hoc administrative support as required.