Project and Office Coordinator

📍 Location: Hastings, Hawke’s Bay

🕐 Hours: Monday – Friday, 8:30am – 4:00pm

We are currently seeking an organised and proactive Project & Administration Coordinator to join our client’s team in Hastings. This is a varied role combining project coordination, office administration, stakeholder communication and health & safety responsibilities.

How to Apply

If you’re organised, detail-oriented and enjoy keeping projects and people on track, we’d love to hear from you!

Please email your CV to: aerasmus@adecco.co.nz

Key Responsibilities

• Coordinate project timelines, tasks and documentation using project management software.
• Liaise with subcontractors and communicate project updates to the wider team.
• Maintain accurate document control and track RFIs and project documentation.
• Support quality assurance processes and ensure records are kept up to date.
• Provide general office administration, including ordering supplies, tracking stock deliveries, booking appointments and answering phones.
• Conduct health and safety audits and support compliance across projects.
• Act as a key point of contact for internal stakeholders, helping ensure smooth communication and collaboration.
• Assist with general project and administrative tasks as required.

About You

We’re looking for someone who is:

• Experienced in project coordination, administration or a similar role.
• Confident using project management or administrative software, with Nexvia experience preferred.
• Highly organised with excellent attention to detail.
• Able to manage multiple tasks and priorities effectively.
• A strong communicator, both written and verbal.
• Proactive, reliable and comfortable working with a range of stakeholders.
• Health and safety conscious with an understanding of workplace compliance.
• Legally entitled to work in New Zealand.

What’s on Offer

• A varied role combining project coordination and administration.
• The opportunity to work closely with project teams, subcontractors and internal stakeholders.
• A supportive and professional working environment.