Team Assistant (Bank) ( 1 Year renewable contract, up to 42k)

Our client is a leading investment bank, and they are looking for a Team Assistant to join their team.

Job Duties:

·       Prioritize administrative tasks to ensure maximum efficiency for the team

·       Manage complex and shifting calendars for supported individuals

·       Coordinate internal and external meetings, including room bookings and logistics

·       Act as a key point of contact for stakeholders interacting with the team

·       Plan and book comprehensive travel itineraries

·       Reconcile travel costs and process expense claims in a timely manner

·       Ensure all travel arrangements are cost-effective and align with company policy

·       Create and maintain essential office documents, including spreadsheets and databases

·       Prepare high-quality presentation materials for meetings or reports

·       Facilitate a smooth onboarding process for new team members (acclimatization)

·       Manage system accesses and property requirements (ID badges, desk space)

Collaborate closely with team members to optimize support resources and workflows

Requirements:

·       Diploma or Bachelor's degree in Business Administration or related discipline

·       At least 2-5 years of experience as a Team Assistant / Executive Assistant / Secretary in bank or financial services

·       Strong verbal and written skills in English

·       Skill in using tools like Zoom, Microsoft Teams, or Slack for virtual meetings and team coordination

·       Familiarity with travel booking platforms and expense reconciliation software