Executive Assistant

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Adecco HR is the global leader in HR services, certified in Greece with ISO 9001:2015 in the field of search and selection services and temporary placement. Adecco is currently seeking, on behalf of its client, a well-established family office based in Voula, to take on the following position:

Executive Assistant

Job description

Role Overview

A well-established Family Office based in Voula is seeking an exceptional Executive Assistant to support the Owner/CEO in managing business affairs, projects, schedules, travel arrangements, and day-to-day operations.

The Family Office is active in real estate development and management, shipping, and charitable initiatives, offering exposure to a diverse range of business activities. This position is ideal for a highly organized, proactive, and versatile professional who thrives in a fast-paced, international environment and can operate with absolute discretion and professionalism.

The team operates on a flexible working model, allowing 1-2 remote working days per week.

Key Responsibilities

Manage complex calendars, meetings, appointments, and business correspondence.

Coordinate domestic and international travel arrangements and itineraries.

Support the CEO in the coordination and execution of projects across multiple business interests.

Communicate with clients, advisors, financial institutions, lawyers, service providers, and other external stakeholders.

Obtain quotes from suppliers and service providers and oversee related administrative processes.

Coordinate payments and assist with day-to-day operational matters.

Prepare presentations, reports, and professional documentation.

Monitor project timelines, deadlines, and follow-up actions.

Organize corporate, social, and charitable events.

Support the efficient and smooth operation of the Family Office.

Travel occasionally within Greece and internationally, as required.

Requirements

University degree (mandatory; not TEI).

Prior experience as an Executive Assistant or in a similar administrative or organizational role is not required but certainly a plus

Prior experience in a similar role is considered an asset/plus, but is not required.

Excellent command of English, both written and spoken.

Strong organizational, communication, and multitasking abilities.

Advanced knowledge of Microsoft Office and digital productivity tools.

Ability to work independently while managing multiple priorities.

Willingness to travel occasionally for business purposes (During the first six months, travel to Drama in December for the scholarship ceremony and Mykonos for property/partner onboarding) will be required.

Candidate Profile

Hard-working, competent, and highly professional.

Intelligent, resourceful, and solution oriented.

Work ethic, integrity and honesty and exceptional organizational skills

Discreet, trustworthy, and able to handle confidential matters with integrity.

Polished presence with excellent interpersonal skills.

Able to anticipate needs and take initiative.

Versatile, adaptable, and comfortable working in a dynamic environment.

Strong attention to detail and commitment to excellence.

The Company Offers

Competitive remuneration package

Private healthcare coverage.

Opportunity to work closely with senior decision-makers in a sophisticated and dynamic Family Office.

Long-term career development and exposure to a diverse portfolio of businesses and initiatives.

To apply for this job please submit your CV at:

After the screening of the CVs, we will contact the candidates who meet the profile’s requirements to arrange an interview.

For more job openings please visit our website www.adecco.gr and register your CV in our database to be eligible for current or future job openings. It is highly recommended to use Google Chrome when registering your CV in the Adecco database.

 All applications are considered as strictly confidential.

Adecco HR is an Equal Opportunity Employer and committed to fostering a diverse and inclusive workplace. All applicants are considered equally, regardless of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic characteristics, disability, age, or any other characteristic protected by applicable law. We foster a workplace where everyone feels respected, valued, and empowered to grow and succeed.

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